WorkForce365 Documentation Operations and administration guide
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WorkForce365 Documentation

Attendance Documentation

Understand the Attendance module, its monitoring tools, daily punch workflow, record corrections, and reporting screens.

Purpose and Features

The Attendance module records when employees work, how breaks are used, and whether each day is present, absent, leave, holiday, weekend, or half day. These daily records provide the operational evidence used by monthly summaries and payroll.

Live Monitoring

Dashboard metrics show present, absent, leave, missing punch, active shift, break, and overtime activity.

Record Management

Authorized managers can search, filter, add, inspect, and correct attendance records.

Punch and Break Tracking

Check-in, check-out, break start, and break end events create a timestamped daily history.

Analysis and Reporting

Daily metrics, monthly summaries, employee attendance views, and reports explain work-time results.

Daily Attendance Lifecycle

Daily records combine work activity, approved leave, and the public holiday calendar.

  1. Check-in starts the employee's work record for the day.
  2. Break start and end events record time away within the configured allowance.
  3. Check-out completes the work period and allows worked time to be calculated.
  4. Managers review exceptions such as missing punches, absence, leave, or holiday status.

Monthly Summary

The monthly view consolidates present days, absences, paid and unpaid leave, holidays, work time, and overtime.

Corrections should be made to the underlying attendance, leave, or holiday record before recalculating a monthly result.

Attendance Screens

These screenshots use synthetic attendance records generated from the current application templates. Select any screenshot to open its full-size image.

Attendance Dashboard showing daily status and health metrics

Attendance Dashboard

The dashboard gives managers a live operational summary. It highlights present, absent, leave, missing-punch, checked-out, active-shift, break, overtime, coverage, punctuality, and attention-required information, with shortcuts to Check In/Out, Add Attendance, and the full list.

Attendance List showing filters, summary metrics, and daily records

Attendance List

The list combines summary totals with search, employee, department, status, and date filters. Each row shows status, source, punch times, selected daily metrics, and an action menu for viewing or editing the record.

Add Attendance form with employee, date, status, and time fields

Add Attendance

The manual entry form creates a daily record for a selected employee. Managers can set the date, attendance status, check-in and check-out times, optional schedule overrides, grace period, and notes before saving.

Edit Attendance form showing populated times and break editor

Edit Attendance

The correction form loads the existing daily values. Authorized managers can update status and times, add or remove split break periods, adjust day-specific schedule values, and save the record for recalculation.

Attendance Details page showing employee data and punch timeline

Attendance Details

The detail page explains one attendance day with employee information, policy snapshots, calculated timing metrics, a chronological punch timeline, overtime requests, and links to edit, print, or return to employee and attendance records.

Check In and Check Out page showing the selected employee and shift state

Check In/Out

A single kiosk-style page handles check-in, check-out, break start, and break end. It shows the selected employee, scheduled hours, current shift progress, recorded times, timing details, remaining break availability, and the action currently allowed.